How do I add a lot of athletes at once from a spreadsheet?

Have your roster in a spreadsheet already? Import it in one go instead of adding athletes one at a time. Each row adds an athlete and their parent.

Open the import

1. Open the Athletes tab.
2. Tap Add Athlete. (Where the list has an Add button, tap Add, then Add Athlete.)
3. At the top of the Add Athlete screen, tap Add multiple athletes from a CSV file. The Import from CSV screen opens.

When you finish (or tap Cancel), you’re back on the Athletes list.

1. Get the template

Tap Get the template. Save it to Files, or send it to your computer.

The template has these columns. The ones with a * must be filled in:

Column	About it
Athlete Name*
Parent Name*
Parent Phone*	Used to spot an athlete you already have.
Parent Email
Second Parent Name
Second Parent Phone
Group	The team. A new team is made if you don’t have it yet.
Notes

It comes with one example row (Jordan Smith). You can leave it in or delete it — it is never added.

2. Fill it in

Open the template in Numbers, Excel or Google Sheets. Put one athlete per row. When you’re done, save it as CSV.

3. Upload it

Back on the Import from CSV screen, tap Upload CSV and pick your file. Picked the wrong one? Tap Choose a different file.

Check the preview

Before anything is added, Team Assist sorts every row into one of three lists:

• New — these will be added.
• Already here — skipped — the same athlete name and parent phone as an athlete you already have, or as an earlier row in the file.
• Needs fixing — not added — each one says its row number and what is wrong, like “Missing Parent Phone” or “Parent Phone looks wrong”.

Add them

Tap Add at the bottom (it reads, for example, Add 17 athletes). You see “Added 17 athletes.” Tap Done.

Rows that needed fixing: fix them in the spreadsheet and upload it again. The athletes you already added are skipped, so nothing is added twice.

Nothing is sent

Importing only adds contacts. No invites or messages are sent. When you’re ready, send each athlete’s family their invite — see how do I invite a parent or an adult athlete?.

If the file won’t load

• “That file is missing the … column. Start from the template.” — a required column was renamed or deleted. Start again from Get the template.
• “That file is empty.” — the file has no rows.
• “That file is not text. Save it as CSV and try again.” — it was saved as a spreadsheet (.xlsx or .numbers), not CSV. Export or save it as CSV.